Shuttertrips Terms and Conditions

RESPONSIBILITY:
SHUTTERTRIPS, INC. and/or its agents or representatives act only as an agent in all matters relating to the arrangement of the trip and do not assume any responsibility for the delay, error or omission, loss or accident, injury or damage, irregularity or cancellation, faults or negligence of any kind. The right is reserved to change or alter any arrangement and/or program as may be necessary either for the safety or convenience of the passengers, or because of operational necessity, to withdraw the tour or any part of it, to refuse to accept or retain as a member of the tour any person(s) at any time, and to pass on to tour members any expenditures occasioned by delays or events beyond their control. Any tour can be canceled prior to its departure in which case the full refund will constitute complete settlement to the passenger. In general, if a tour must be canceled, a sixty (60) day notice will be given to passengers.

TOUR PRICES:
All prices are quoted in US dollars, and are based upon the rate of exchange in affect according to the date printed in the brochure. If a significant change in the exchange rate or the airfares occur before a tour operates, SHUTTERTRIPS / STERLING TOURS reserves the right to pass those costs along to tour members.
Each tour has a minimum number of tour members needed to operate it, and the number is stated in the tour brochure. If that minimum is not met, the land costs may be raised proportionally.

INCLUDED:
All meals included throughout the tours. Tips to porters, waiters, local guides and drivers provided on a group basis. Instructions and photographic advice will be provided by the Tour Leader on a group basis and individually as desired. Model fees for photographic models employed on a group basis are included. All admissions to those places mentioned in the itinerary are included. Photo fees for still cameras will be paid as necessary. Photo fees for a video camera will be paid to the amount charged for a still camera; all additional video fees are the responsibility of the video camera user.

NOT INCLUDED:
Passport and visa charges, excess baggage charges and porterage, beverages not included with the meal, laundry and dry cleaning, mineral or bottled water, special services or items of a personal nature, personal baggage and trip cancellation insurance, individual transfers, photographic film and equipment, international departure taxes, individual transfers outside the operational days of the tour; photo fees for video cameras in excess of those charged for still cameras.

TRANSFERS/SIGHTSEEING:
Transfers will be provided during the tour when moving as a group; individual transfers will be provided only on tour arrival and departure dates. Sightseeing will be provided as shown in the itinerary with local English speaking guides in deluxe coaches or cars (with a maximum of three tour members per car).

LUGGAGE:
Transportation of one normal sized suitcase per passenger. One additional overnight or flight bag may be taken with the understanding that this bag is to be in the constant care and porterage of the owner. Economy class baggage allowance on transatlantic flights is two checked pieces with combined dimensions not to exceed 170”. The weight allowance on internal domestic flights varies from country to country (and airline to airline), but usually is considerably less than the allowance for international travel.

NOTE:
SHUTTERTRIPS/STERLING TOURS is not responsible for loss, theft or damage to your baggage. Insurance is strongly recommended. Please check your homeowner’s policy to see if your personal belongings are covered while traveling. If they are not, such insurance is available from SHUTTERTRIPS/STERLING TOURS.

AIR TRANSPORT:
Individual air transport from your US departure city is available through SHUTTERTRIPS, INC / STERLING TOURS, or you may work directly with the airlines. Please remember that all airlines impose certain restrictions over periods of availability or application, stopovers, and cancellation penalties.

AIRLINE RESPONSIBILITY:
The airlines concerned are not to be held responsible for any act, omission or event during the time the passengers are not on board their planes or conveyances. The passenger contract in use by the airlines concerned shall constitute the sole contract between the airline and the purchaser of this tour and/or passenger. Air transportation over the services of any IATA/ARC Members may be used.

TRAVEL DOCUMENTS:
Each tour member is responsible for obtaining his or her own passport and all visas necessary to enter specific countries.

REGISTRATION AND PAYMENT:
A deposit of five hundred dollars ($500) per person is required with each reservation. If the reservation is made by telephone, the deposit should reach SHUTTERTRIPS/STERLING TOURS within seven (7) days from the date the reservation is confirmed. Written confirmation will be issued only after the deposit has been received by STERLING TOURS or SHUTTERTRIPS. Final payment is due sixty (60) days before tour departure or receipt of invoice. All tour land prices are based on a cash/check payment. If you wish to use visa, MasterCard or American Express for your final payment, a service fee of four percent (4%) will be added to the balance due on the land costs.

TOUR CANCELLATION:
A full refund of land costs minus a one hundred dollar ($100) per person handling charge will be made if written notice of cancellation is received by STERLING TOURS/ SHUTTERTRIPS a minimum of sixty (60) days prior to US departure, and the cancellation fee will be charged regardless of the reason for cancellation. Cancellations received sixty (60) to forty-five (45) days before a tour will be charged a cancellation fee of one half of the land costs. Cancellations received less than forty-five (45) days before tour departure are subject to forfeiture of the entire land costs. No refund can be given to tour members who do not finish the tour, no matter the reason. Air cancellations received within sixty (60) days of US departure are subject to a two hundred-dollar ($200.00) per person handling charge. After ticketing, full forfeiture of air costs may result. We very strongly recommend that you take out cancellation and trip insurance, including hospital/medical cover, available through your own insurance broker or SHUTTERTRIPS/STERLING TOURS. We also advise you to take out this insurance when you book the tour so that there can be no mention of "prior condition" if you must cancel your place.

MISCELLANEOUS:
No refund will be made for less than three (3) days of consecutive absence from a tour nor for accommodations, meals, sightseeing or other tour services not used during the tour, and then only when such refunds are asked for prior to sixty (60) days before tour departure. Cash refunds will be made on the spot to those tour members who paid for the single supplement, but are asked to share at any time during the tour unless it has been previously stated in the brochure that tour members may have to share at certain hotels.

HEALTH NOTICE:
Upon registration, it is the responsibility of each tour member to inform the tour operator of any handicaps or health problems. It also is the responsibility of each tour member to consult his/her doctor or local public health office for any inoculations or preventative medicines needed for the area of the world where the tour is going to operate.

SMOKING POLICY:
There is to be no smoking on any tour vehicle or during group activities (e.g., at meals, during photo stops when all are shooting together, receiving information at hotel check-ins). When lighting up, smokers are asked to always remove themselves from the group so fumes and odors will not bother non-smokers.